Exchange application

• Autumn semester (start September): 15 March - 15 May

• Spring semester (start February): 15 September - 15 October

• Autumn semester (start September): 15 April - 1 June
• Spring semester (start February): 1 October- 1 November

• Welcome day: Friday 30 August (for all new international students)
• Introduction: in the week of 2 - 6 September
• Start semester: 9 September
• End semester: end of January/beginning of February (depending on the Hanze School)
• Holidays: Check out the Academic Calendar

• Welcome day: Friday 31 January (for all new international students)
• Introduction: in the week of 3 – 7 February
• Start semester: 10 February
• End semester: end of June/beginning of July (depending on the Hanze School)
• Holidays: Check out the Academic Calendar

Be nominated by your home university
 

Exchange students need to be nominated via our online nomination form by their home university. We ask partner institutions to select students who have a good standard of English (minimum of B2/CEFR). Please note that some of our exchange programmes have pre-requisites.

Once you have been nominated, your nomination will be checked by us and confirmed to your home university by email. You will receive your application link during our application period.

Please note that a nomination is not an acceptance; you will need to successfully apply and receive a Letter of Acceptance from us.

A note for partner universities

We ask partner universities to send a nomination within our nomination period. Late nominations can only be accepted on a case to case basis. Unfortunately, late nomination requests received after our application deadline can no longer be accepted.

• Students can only be nominated for a Hanze School as stated in the agreement between our universities.
• Some programmes have limited spaces available, but we try to welcome as many students as possible.  We allocate places on a first come first serve basis.
• It is not possible to mix and match courses from different exchange programmes.

Extension of your semester
 

Do you wish to extend your semester during your study in Groningen? Your home university will need to send us an extension request by email. Please ask them to mention the exchange programme you wish to follow during the 2nd semester. Once we received this email, we will check the possibilities and inform your home university asap.
Is your extension confirmed? You will need to submit your online application before 1 July for an extension for the autumn semester and before 1 December for an extension for the spring semester. 
Please note to make sure that you have found housing during the 2nd semester as this may be difficult to find, especially during the autumn semester.

Submit your online application

Once you have been nominated by your home university you will receive a personal application link and the application instructions during our application period. The application is fully digital and documents do not have to be send by email or postal mail. Make sure you do not miss our application deadline!

Please note that your place on the exchange programme is confirmed, once your online application has been approved by the Hanze School and you have received a Letter of Acceptance from us.

Language requirement

Exchange students are not required to submit proof of their English proficiency, but are expected to be able to follow lessons, study and make exams in English. Partner institutions are expected to select students who have a good standard of English (minimum of B2 CEFR).

Application documents

Please note: we only accept scanned documents in PDF. Photos taken on your phone are not accepted. During the online application, you will need to upload the following documents:

• Transcript of Records
  Your most recent grade list in English; you can ask your home university for this document.
• Passport
  Make sure the document is valid throughout the period of your exchange. EU/EER students can also upload the front and back of their ID card.

• Learning Agreement non EU students
  It is mandatory to upload a Learning Agreement signed by you and your home university. You can find your courses by clicking on your chosen exchange programme. You are not able to pick courses from different programmes; all programmes are fixed. You can use the Learning Agreement of your home university or our Learning Agreement. Once your learning agreement has been approved and signed, you can download it again from the online application portal.

• Digital Learning Agreement for Erasmus students
  Please contact your home university for the procedure. You will also need to upload your fully signed Leaning Agreement in our online application portal.
• Additional documents
  Some Schools require additional documents. If this is the case, then this will be mentioned in your application link at the 'documents' section.

Student number and photo

When you have submitted your online application you will receive an automated confirmation email with your student number.  The student administration will send you a link to upload your photo.  This does not mean that you have been accepted.  We will first have to assess your documents.

Once you have submitted your application we will check your documents. If you have to re-submit any documents, we will let you know.
We will be sending out Acceptance Letters from the beginning of May when you start in the Autumn Semester and from the middle of October when you start in the Spring Semester.

Immigration procedure

Students with a non-European nationality need a visa/permit to study in The Netherlands. Team Immigration will apply for your visa/permit and will contact you with the immigration procedure once you have received your acceptance letter. Team Immigration will also apply for insurance for you.  Please note that you will need to transfer a financial guarantee to the bank account of Hanze UAS in order to proof to the IND (Dutch immigration service) that you have sufficient funds to live on.

Start looking for housing

Exchange students are responsible for securing their own accommodation. However, the International Offce, Team Housing, will provide incoming exchange students with assistance in making accommodation arrangements for the exchange period, provided all application procedures are fulfilled.

Hanze does not own on campus accommodation, but we will reserve some rooms for exchange students with the housing association SSH. Once you have received your Letter of Acceptance you can book a room in one of their international student houses in Groningen. Apply asap as rooms are limited. 

As the housing situation can be challenging in Groningen (especially when you start in September/Autumn Semester), we advise you to start looking for a room as soon as possible. For the Autumn Semester we advise you to secure a room before the beginning of June.

For more details check out housing and www.athomeingroningen.com.

We will send you an Arrival email (in July or in December) with more practical information. You can download the Good to Know leaflet and check out Moving to the Netherlands.

There is plenty going on in Groningen! Read more about the city to see what Groningen has to offer or take the virtual campus tours. Students can join ESN Groningen, a student organisation that organises activities throughout the year, or the student sport organisation, ACLO, who offer a wide variety of sport activities. One thing is certain, you will never be bored!